Hawk Method of Management

Jun 30

Let’s face it. You cannot truly measure employee output, once you are managing people who are not producing or processing widgets per hour – people we call, erroneously, “knowledge workers.”  People who are useful and productive because of the relationships they maintain, the external sources they consult to solve problems, and the imagination they bring to the workplace.  What measure informs us regarding the appropriate number of relationships, how many external sources they should monitor (how many subscriptions or journals do you provide for them?), and how many hours they should spend free-associating, daydreaming, or otherwise ‘bring creative?’

An extreme focus on process metrics will lead to such things.  Since you are hard-pressed to measure outcomes, (and if outcomes occur it is difficult to measure your product/service’s role in the outcome), it becomes easier to ruthlessly measure compliance with desired processes.  You read up on what works after attending a leadership conference, then enforce compliance with the steps that ‘get us there.’ If management is about herding employees to compliance, how else do you measure the manager’s worth?

Admit it: If you could, you would hold your employee’s hands, stand over his shoulder, and direct every keystroke.  Only then could you be assured the employee’s time was being spent productively.

Yesterday, I watched as a hawk floated on a thermal updraft, expending very little effort as he surveyed his domain below.  I marveled at how he was able to float above the high pines, yet maintain an awareness of movement below, sufficient to suit his needs.  A short while later, frankly after I had much forgotten the hawk above, I heard a small bird chirping.  I don’t speak bird, but this didn’t sound like a song I’d heard before.  It was a high, insistent, repeated bark.  I looked up to see the hawk, no longer circling effortlessly, but flying figure eight’s in the sky, its legs out straight below it.  With its claws wrapped tightly around a small chirping bird.

This went on for some time.  The small bird was still technically in flight, and still able to sing its song, although I suspect the lyrics conveyed a new urgency.  The small bird was flying higher, likely, than it ever intended, surpassing its parents and peers.  Yet, the scene was not about making the bird more efficient, except as food.

Over coffee this morning, I imagined the metaphor which is now obvious – and which may not be working for the reader, to be honest.  Controlling the bird’s every movement was critical to the performance metric for the hawk – but only because the bird was not meant to produce anything more than its corpse.  Awareness of the complex environment below was made near effortless by harnessing a peculiarity of the environment – thermal updrafts. The hawk adapted its wingspread and became more glider than flier.  Deciding to engage in a one-on-one with the small bird cost the hawk, although not as much as it cost the small bird.  Engagement with a single actor in the environment expended much more energy, and – not to be lost – denied the hawk any further input regarding the rest of the environment for the last minutes of the small bird’s life.

The metaphor works for me, to a degree.  I find myself engaging in repetitive conversations with those who cannot consider any method of management that diverges from predictive control mechanisms. For some, loyalty to hierarchy seems preferred to experimentation or dissent. A leader’s network and practices optimized for a previous work assignment are applied without modification to new positions and teams.  It is useful to consider the agendas at work in most conversations – but especially when people insist on compliance to process at the expense of outcome.

That last sentence seems evident to the worker, and represents much water-cooler (a.k.a. Twitter) talk.  The chirping on Twitter (and the metaphor takes an unfortunate turn) regarding leadership or management practices often sounds as if people are flying figure eights in the sky – much against their will, and towards an uncertain end.

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Controlling the Invisible

Jun 26

Recently, I was engaged in a listserv conversation (remember those?) regarding the balance between standards-based enterprises and the need to engage creative talent who may bristle at standard processes. The conversation moved to the question of new processes and standards that respected the nature of complex organizations (rather than early 20th century bureaucracies), and I offered the rather offensive idea that we don’t know enough to ponder the appropriate intervention strategy.

Expanding a bit here:

An organization I observed had a tenuous and negotiated balance between horizontal teams and client-focused divisions.  This balance was negotiated constantly, as new actors and situations questioned the flexible structures.  While the negotiations resulted in oscillation, the situation “worked,” and value was created and delivered.

Over time, new leadership came on board, and began their due diligence to understand the “horizontals.”  Using time-honored MBA tools, however, they could not grasp immediately the nature of the relationship.  As is appropriate, they established new financial and reporting controls for “visibility.”  These collected data, however, did not reflect the negotiations or relationships – as classical business measures rarely do.  Thus armed with (incomplete) data, this new leadership determined new directions for the horizontal teams.  One can write the ending to this tale.  New directions meant new managers, who lacked the relationships that were invisible to the financial and reporting controls.

Management science has yet to catch up with the notion of networks and relationships that drive business value.  There is some early work regarding complexity-informed leadership for organizations (one compilation I’m slogging through is referenced at the end of this post), but few tools to inform the praxis.  Private sector firms are experimenting with various open models, to some success, and proving the theory: experimentation is critical to finding the ‘right’ set of standards and processes for a particular organization at a particular time. I was reminded this week of Gell-Man’s caution:  The only valid model for a complex system is the system itself – we know to despise the notion of “cookie cutter” solutions, but lack alternatives, particularly in the public sector.

So how to proceed? We know we need accountability at every step, and we know experimentation is an unwelcome leadership tool in most agencies.  How do we evolve the practice of public sector leadership to recognize what we already know:  people are not fungible, the relationships they bring to the workplace are as important as their knowledge and skills, and what matters is often invisible – even when using a balanced scorecard.  How do we control the invisible?

A remarkably relevant Ted talk from Chip Conley:

Ref: Hazy, J. K., Goldstein, J. A., & Lichtenstein, B. B. (Eds.). (2007). Complex Systems Leadership Theory:  New Perspectives from Complexity Science on Social and Organizational Effectiveness (Vol. 1). Mansfield, MA: ISCE Publishing.

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